10:71-6.1 Purpose of case records
The case record is a complete record in support of the CBOSS's decisions and actions for
each case.
10:71-6.2 Contents of the case record
(a) The following items shall be included in the case record:
1. The narrative recording;
2. All medical reports and record of action from the MRT (appropriate cases);
3. All forms related to financial eligibility; and
4. All related correspondence, memoranda and documents except those which are
required by law and regulation to be maintained in some other files.
10:71-6.3 Forms applicable to the Medicaid Only program
Forms applicable to the Medicaid Only program (aged, blind and disabled) are listed on
page 1 of Appendix A; sample forms follow that list.
10:71-6.4 Maintenance and custody of case records
All case record material relevant to each family shall be maintained under an appropriate
registration number. All records shall be appropriately indexed and filed.
10:71-6.5 Movement of case records
(a) No case record or official part of such record shall be removed from its designated filing
cabinet without an identifying record of the person who has custody of it.
(b) No case record or official part shall be removed from the offices of the county welfare
board except at the specific authorization of the director, deputy director or duly designated
representative of the director.
10:71-6.6 Retention and destruction of records
For policy and procedure on retention and destruction of case records see N.J.A.C. 10:69.